The authorisation procedure covers the following steps:
1) Filing an application for authorisation;
2) Recognition as an applicant for authorisation;
3) Setting up of the authorisation expert commission;
4) Authorisation visit;
5) Preparation of the authorisation expert report and provision thereof to interested parties;
6) Holding of oral hearing on authorisation related issues;
7) Making and publication of decisions.
A decision on granting of or refusal to authorisation shall be made within a period of 90 days following the recognition of an institution as an applicant for authorisation.
1) Filing an application for authorisation
For obtaining a status of an educational institution (general education institution, vocational education institution, higher education institution) a relevant institution is supposed to file an application with the LEPL – National Center for Educational Quality Enhancement (NCEQE) (the application should be printed on an official letterhead of the institution concerned and should clearly specify the request of the institution). The application should be supplemented by:
a) a completed self-evaluation questionnaire;
b) a notarised copy of a document, regulating institution activities (statute, etc.);
c) a document, certifying the payment of fee for processing an authorisation application – 500 GEL.
JSC Bank of Georgia
Bank Code - BAGAGE22
Settlement Account - GE66BG0000000344269500
Identification Code - 202330566
2) Recognition as an applicant for authorisation
Within a period of 3 days the NCEQE shall verify, whether or not the completed self-evaluation questionnaire, a notarised copy of a document, regulating institution activities (statute, etc.) and a document, certifying the payment of fee for processing an authorisation application are presented.
In the case of failure of the applicant to provide the NCEQE with any of the aforementioned documents, the NCEQE shall grant at least 5 and maximum 15 days period to the applicant for the removal of the deficiency.
In the case of removal of the deficiency within specified timelines the NCEQE shall issue an individual administrative law act about the recognition of the institution as an applicant for authorisation; whilst in the case of failure of the institution to remove the deficiency within specified timelines the NCEQE shall issue an individual administrative law act on the abandonment of the application.
3) Setting up of the authorisation expert commission
After the recognition of the institution as an applicant for authorisation, the NCEQE shall issue an individual administrative law act on setting up an authorisation expert commission and on a visit to the institution applying for authorisation.
The institution, applying for authorisation shall be entitled to file a challenge with the NCEQE against authorisation expert/experts within a period of 2 days following the familiarisation with the aforementioned individual administrative law act.
The basis for challenging an expert can be a conflict of interests of a chairperson or/and a member of an authorisation expert commission. For the purposes of authorisation the conflict of interests shall mean the existence of circumstances, envisaged by Article 92 of the General Administrative Code of Georgia, specifically, if an expert:
a) is an interested party;
b) is a relative of an interested party or a representative thereof (direct relative, spouse, sibling of a spouse and direct relative, siblings of a direct relative of ascending line; siblings, their spouses and children);
c) is a representative of an interested party;
d) was an expert in relation with the case concerned;
e) has labour relationship with the interested party;
f) or his/her family member owns the shares or a part of the authorised capital of the enterprise, representing the interested party;
g) is a family member of an interested party or a representative thereof.
The NCEQE shall review the challenge petition within a period of 3 days. In the case of satisfaction of the challenge petition the NCEQE shall make a decision on changing the composition of the commission and in the case of abandonment of the challenge petition the authorisation expert commission shall undertake a visit.
4) Authorisation visit
An authorisation expert commission shall be headed by a chairperson of an authorisation expert commission, who shall arrange for the distribution of duties between the members of the commission. A member of an authorisation expert commission shall participate in group activities, ensure the preparation of the report within the terms of reference of duties, delegated thereupon by the commission chairperson.
An authorisation expert shall be required:
a) To study the completed self-evaluation questionnaire and accompanying documents of an applicant institution before undertaking the authorisation visit, to verify their compatibility with authorisation standards;
b) To verify all the issues within the framework of the authorisation visit for the preparation of the report, to request relevant documents, to interview the staff and students whenever so required.
The institution shall be required to assist the authorisation experts in carrying out the authorisation visit and preparation of relevant report, to provide them with documents, necessary for authorisation purposes.
In the case of obstruction of the activities of the authorisation expert commission by the institution the NCEQE shall be entitled to terminate the proceedings.
5) Preparation of the authorisation expert report and provision thereof to interested parties
Following the authorisation visit the report of the authorisation expert commission shall be prepared, which shall be presented to the NCEQE within timelines, specified by the order of the NCEQE Director. The NCEQE shall ensure the presentation of the report of the authorisation expert commission to the applicant for authorisation.
The opinion shall describe the validity of the data entered into the self-evaluation questionnaire and their compatibility with each of the standards.
6) Holding of oral hearing on authorisation related issues
A decision on granting authorisation shall be made by the NCEQE Council for the Authorisation of Educational Institutions based on the analysis of authorisation documentation, authorisation experts’ report and oral hearing.
The Council sessions shall be called by the Council chairperson or the NCEQE Director.
The interested parties shall be given at least 7 days prior notice about oral hearing. An interested party shall be entitled to participate in oral hearing.
A Council session shall be public. The chairperson of the session shall be entitled to close a session in cases envisaged by law. The representatives of the NCEQE and applicant for authorisation, as well as the experts of the authorisation expert commission shall be entitled to participate in oral hearing. The chairperson of a session shall be required to ensure the clarification of all the circumstances, which are relevant to the case, at oral hearing.
The interested party shall be entitled to present a solicitation with respect to clarification of circumstances, which are relevant to the case, to provide the Council with written or oral explanations, present additional evidences, substantiate his request or refute data, suggestions and evidences contained in the Report.
No documents, developed after authorisation visit shall be taken into consideration when making a decision at oral hearing.
A Council session should be documented in minutes, which minutes should be executed within a period of 10 days following the date of the session and be endorsed by the session chairperson and secretary. Based on the minutes of the Council session an individual administrative law act shall be issued, which shall be signed by the Council chairperson and secretary.
7) Making and publication of decisions
Based on oral hearing and authorisation expert commission’s report the Council shall make one of the following decisions by the majority of votes of present Council members:
a) On granting authorisation, when applicant meets all the standards. Authorisation shall be granted for a period of 5 years. In the case of granting authorisation the Council shall set school student, vocational student and university student quota for the institution concerned for the period of authorisation
b) On refusal to authorisation, when the institution concerned does not meet any of the standards.
The decision shall be published on the webpage on the NCEQE within a period of 10 days following its adoption.